Group therapy is one of the most logistically complex things a behavioral health provider can offer. You’re coordinating multiple participants, recurring schedules, individual reminders, consent forms, and session notes, all at the same time. When you add telehealth to the equation, the logistical load either gets simpler or significantly more complicated, depending on the platform you use.
This post breaks down how recurring telehealth scheduling works for group therapy, and what to look for in a platform that makes it manageable.
What Makes Group Telehealth Scheduling Different
One-on-one telehealth scheduling is relatively simple: one provider, one patient, one link. Group telehealth introduces several layers of complexity that most general-purpose platforms weren’t designed to handle:
- Multiple participants need individual invitations with unique session links
- Recurring sessions need to be scheduled once but generate reminders automatically for each occurrence
- E-Documents and consent forms may need to be assigned to individual participants, not just the session
- Providers need to see which participants are checked in and waiting, often before the session starts
- Session notes need to be organized by participant, not just by session date
A platform that handles individual telehealth well may still struggle with the coordination demands of recurring group work. It’s worth evaluating this specifically before committing.
How Recurring Scheduling Works in SecureVideo
SecureVideo’s scheduling tools include an Add Recurrence feature specifically designed for sessions that happen on a regular basis, weekly therapy groups, biweekly check-ins, monthly support groups, and similar recurring formats.
Here’s how it works in practice:
- The provider sets up the group session once, date, time, participants, recurrence frequency
- The platform automatically generates individual invitations for each participant
- Reminders are sent before each recurring session without additional setup
- Each participant receives a unique session link, maintaining individual access control
- The provider can see participant check-in status from the dashboard before starting the session
This eliminates the manual work of re-scheduling the same group session week after week, and ensures no participant falls through the cracks between sessions.
Privacy and Access Control in Group Sessions
Group therapy requires careful attention to privacy, both technical and clinical. Participants should not have access to each other’s personal information, should not be able to rejoin a session they were not invited to, and should receive communications that are appropriate to their individual relationship with the provider.
SecureVideo handles this through individual unique links for each participant, meaning no two group members share a session access credential. This also allows providers to manage attendance granularly, admitting participants individually rather than opening the session to all at once.
For behavioral health practices, this level of control is essential. SecureVideo was built with behavioral health workflows in mind from the beginning. The Behavioral Therapists page outlines the full set of features available for mental health and counseling providers.
Managing E-Documents for Group Sessions
Group therapy often involves consent forms, group participation agreements, and other documentation that each participant must complete individually. Managing this manually, sending forms separately, tracking who has and hasn’t signed, following up, is time-consuming and error-prone.
SecureVideo’s E-Documents feature allows providers to assign forms to individual participants as part of the session setup process. Participants can complete and sign documents online before their session through the Virtual Waiting Room, and the platform tracks completion status automatically. For group sessions with multiple participants completing the same forms, this eliminates significant administrative overhead.
Session Notes Organized by Participant
Good clinical documentation in group therapy requires noting each participant’s engagement, progress, and any significant moments, not just a single note for the session as a whole. SecureVideo’s Session Notes feature organizes notes by participant, so providers can quickly build and access a history for each individual member of the group.
This is particularly valuable for behavioral health providers who need to maintain participant-level documentation for licensing, supervision, or insurance purposes.
Supporting Up to 300 Participants
Most group therapy sessions involve 6 to 12 participants, but some providers run larger group programs, wellness workshops, psychoeducational groups, training sessions for clinical staff, or community support programs. SecureVideo supports group sessions with up to 300 participants, giving practices room to scale their group offerings without switching platforms as they grow.
What Group Therapy Providers Should Ask When Evaluating a Platform
Before choosing a telehealth platform for group work, make sure it can answer yes to all of the following:
- Can I schedule a recurring group session once and have it automatically generate reminders for every occurrence?
- Does each participant receive their own unique session link?
- Can I assign E-Documents to individual participants within a group session?
- Can I see who has checked in before I start the session?
- Are session notes organized by participant, not just by date?
- Is the platform HIPAA compliant with a signed BAA available?
SecureVideo answers yes to all of these. If you’re currently managing recurring group sessions manually, or using a platform that wasn’t built for clinical group work, it’s worth exploring what purpose-built tooling looks like. Request a demo or start a free trial to see the group session workflow firsthand.
For additional context on telehealth for behavioral health providers, visit the SecureVideo blog for more resources on best practices, compliance, and platform features.